Account Set Up

Accounting Data Overview

Understand how Ottimate syncs with your accounting system

Ottimate treats your accounting software as the system of record. Every implementation requires a connection to keep accounting data in sync.

Entity Hierarchy

Set up these entities in order:

EntitySourceDescription
AccountOttimateYour Ottimate account. Created during onboarding.
CompanyOttimateEntity with its own chart of accounts and vendors. Configured during onboarding based on your accounting practice.
LocationsOttimateInternal organizations that process invoices. Permissions, mapping rules, and approval workflows are configured at this level.
DimensionsERP SyncGL accounts and other dimensions used to classify transactions. Pulled from your ERP.
VendorsERP SyncSuppliers that issue invoices. Must match the vendors in your ERP’s AP module.

Entity UI Illustration

ERP Integration Options

Ottimate has pre-built integrations with Sage, Microsoft, Oracle, QuickBooks, and more.

If Ottimate supports your ERP:

  • Dimensions and vendors sync automatically
  • Use the API to pull synced data into your own interface

If Ottimate doesn’t support your ERP:

  • Push dimensions and vendors via API
  • Set up periodic syncs to keep data current